We are asking each of our employees to help with our prevention efforts while at work. Palmer Moving, understands that in order to minimize the impact of COVID-19 at our facility, everyone needs to play his or her part. We have instituted several best practices to minimize exposure to COVID-19 and prevent its spread in the workplace. This includes specific cleaning efforts and social distancing. While hear at work, all employees must follow these best practices for them to be effective. Beyond these best practices, we require employees to report to their managers or supervisors immediately if they are experiencing signs or symptoms of COVID-19, as described below. If employees have specific questions about this Plan or COVID-19, they should ask their manager, supervisor or contact any member of the CVID-19 Task Force.

OSHA and the CDC Prevention Guidelines

•  Frequently wash your hands with soap and water for at least 20 seconds. When soap and running water are unavailable, use an alcohol-based hand rub with at least 60% alcohol.
• Avoid touching your eyes, nose, or mouth with unwashed hands.
• Follow appropriate respiratory etiquette, which includes covering for coughs and sneezes.
• Avoid close contact with anyone who is sick.
• Maintain appropriate social distance of six feet to the greatest extent possible.

Additionally, employees must familiarize themselves with the symptoms and exposure risks of COVID-19. The primary symptoms of COVID-19 include the following:

• Dry cough
• Shortness of breath or difficulty breathing

• Fever (either feeling feverish or a temperature of 100.4 degrees or higher);
• Chills
• Repeated shaking with chills
• Muscle pain
• Headache
• Sore throat
• New loss of taste or smell

If you develop a fever and symptoms of respiratory illness, such as an atypical cough or shortness of breath, do not report to work. You must also notify your supervisor immediately, and consult their healthcare provider. Similarly, if employees come into close contact with someone showing these symptoms, they must notify their supervisor immediately and consult their healthcare provider. We have the responsibility to work to identify and notify all employees who have close contact with individuals with COVID-19 symptoms. “Close contact” is not brief or incidental contact with a person with COVID-19 symptoms.

The CDC defines “Close Contact” as either:

• Being within roughly six feet of a COVID-19 infected person or a person with any symptom(s) for a “prolonged period of time;” ( the CDC estimates range from 10 to 30 minutes, or,
• Having direct contact with infectious secretions of a COVID-19 infected person or a person with any COVID-19 symptom(s) (i.e., being coughed on).

HEALTH AND SAFETY PREVENTATIVE MEASURES FOR Palmer Moving

Palmer Moving has put a number of best practices and measures in place to ensure the health and safety of identified groups of individuals. With each group of individuals, our Plan is focused on three lines of defense – limiting the number of people together at a time, sanitizing all areas and requiring appropriate personal protection equipment.

Minimizing exposure from co-workers.

Palmer Moving takes the following steps to minimize exposure from co-workers to COVID-19 by educating employees on protective behaviors that reduce the spread of COVID-19 and provide employees with the necessary tools for these protective behaviors.

General Education:

• Posting CDC information, including recommendations on risk factors
• Providing tissues and no-touch trash bins to minimize exposure to infectious secretions
• Informing employees of the importance of good hand hygiene. Regularly washing hands with soap and water for at least 20 seconds is one of the most effective ways for employees to minimize exposure to COVID-19. If soap and water are not readily available, employees should use alcohol-based hand sanitizer that is at least 60% alcohol. If hands are visibly dirty, soap and water should be chosen over hand sanitizer.
• Encourage good hand hygiene by ensuring that adequate supplies of soap and hand sanitizer are maintained and placing hand sanitizers in multiple locations.
• Discourage handshaking and encourage the use of other non-contact methods of greeting
• When possible, avoid the use of other employees’ phones, desks, offices, other work tools and equipment, and other commonly touched surfaces.
• If the above cannot be avoided, clean and disinfect them before and after use

Social Distancing

• Limit in-person meetings
• Restrict the number of workers present on-site to no more than necessary
• Promote remote work as much as possible
• Encourage and require social distancing to the greatest extent possible while in the workplace
• Encourage employees to minimize ridesharing. If this cannot be avoided, while in vehicles, employees must ensure adequate ventilation
• Consider use of masks and gloves
• Do not share food utensils and food with other employees
• In areas where employees work within 6 feet of each other, computer stations should be moved or repositioned to increase distance
• Deliver items through curb-side pick-up or delivery

Checklist for Employers when employee tests positive for COVID-19

• Treat positive test results and “suspected but unconfirmed” cases of COVID-19 the same.
• If the source of infection is known, identify if it was at the workplace or outside.
• If the infection was contracted inside the workplace, notify workers’ compensation carrier.

o Place the employee on workers’ compensation leave (with pay); and

o Record the infection in the employer’s OSHA 300 log.

• Consider and then include employee benefit plans that may be available including: FMLA, PTP, paid sick leave, etc.
• Ask employee if he or she grants the employer permission to disclose the fact that the employee is infected.

o If yes:

• Notify employee’s manager(s) or supervisor(s) that employee is infected with COVID-19 and is out on leave.
• For everyone else, respond to inquiries by disclosing employee is on a leave of absence for non-disciplinary purposes.

o If no:

• Notify employee’s manager(s) or supervisor(s) only that employee is on a leave of absence for non-disciplinary purposes.

o Regardless of yes or no:

• Disclose identity of employee to any required notification to OSHA or the health department.
• Notify employee’s co-workers who may have come into “Close Contact” with employee at work within the past 14 days that they may have been exposed to COVID-19 and may wish to see a healthcare provider.

o Not required to notify other office locations unless the employee visited those sites within past 14 days.

• DO NOT identify the infected employee by name and to the greatest extent possible, avoid making any direct or indirect references that would lead co-workers to identity of the employee.
• Notify known customers, vendors, or third parties with whom the employee may have come into contact with while at work within the past 14 days that they may have been exposed to COVID-19 and may wish to see a healthcare provider. DO NOT identify the infected employee by name.
• To the extent reasonably possible, avoid making any direct or indirect references that would lead the person to guess the identity of the employee.
• Currently, there is no guidance on how far a company should investigate for third parties who may have come into contact with an employee through work. It is safe to include any parties on the employee’s work calendar, in visitor logs, or otherwise readily available or known.
• Arrange for a professional cleaning of the employee’s workspace, immediate surrounding area, and areas likely visited (break room, restroom, etc.).
• Respond to inquiries by CDC or public health authorities as received.

Restrict employees from the workplace if they display symptoms of COVID-19

• For employees who are completing in-person work, health assessments (temperature checks) and/or questionnaires prior to entry into the facility.
• Any employee with COVID-19 symptoms will be immediately separated from other individuals and sent home.
• The ability to work remotely will be encouraged where possible.
• Guidance from the employee’s health care provider on their return to work date will be required.

Actively encourage sick employees to stay home:

•  Include a statement regarding your PTO program, Families First Coronavirus Response Act Policies and Posters should be posted in common places as well as on the employee shared IT drives .
• Palmer Moving will follow state and federal guidance for return to work guidance.
• Guidance from the employee’s health care provider will also be considered

If an employee has a confirmed case of COVID-19, Palmer Moving ensures the following:

• We will communication with co-workers
• We will work with our local health department to provide them with the name of any identified employees that may have been exposed
• We will report cases to OSHA via their reporting/recordkeeping requirements
• Palmer Moving will follow CDC and State guideline protocols for return to work, including workplace contact tracing and CDC-recommended cleaning and disinfecting in all affected areas
• Guidance from the employee’s health care provider will also be considered
• We will perform increased environmental cleaning and disinfection

o Employees should sanitize their work areas upon arrival, throughout the workday, and immediately before leaving for the day

o We will all routinely clean and disinfect all frequently touched surfaces in the workplace, such as workstations, keyboards, telephones, handrails, and doorknobs.

o After using a Palmer Moving vehicle, employees are responsible for cleaning and disinfecting the vehicle.

o Palmer Moving provides disposable wipes so that commonly used surfaces (for example, doorknobs, keyboards, copiers, desks, other work tools and equipment) can be wiped down by employees before each use.

o Eliminate/restrict work-related travel if possible and limit employees’ exposure to employee who traveled until we can confirm traveling employee does not have COVID-19 symptoms

o Employees at a higher risk for serious illness due to COVID-19 will be encouraged to work remotely. If working remotely is not possible, additional precautions will be put in place to ensure their safety, including working in separate workspaces.

o Monitor and respond to absenteeism

• We have a flexible work environment where individual departments have the ability to work remotely and at different times.
• Plans are developed based by department to continue essential business functions in the event higher than usual absenteeism occurs.

Minimizing exposure from those outside of our workforce including customers, visitors/vendors and temporary or contract labor

• Palmer Moving business practices are evaluated to ensure safety and health of all individuals. This is done on a phased approach. Beginning with appointment only onsite meetings, virtual meetings and finally transitioning to onsite meetings with appropriate precautions when that time comes.
• Social distancing practices to be observed:

o In person meetings are to be made by appointments only

o Limit the number of customers allowed into workplace

o Minimize face to face contact

• Any individual entering Palmer Moving will have their temperature checked and a questionnaire completed prior to entry.
• Individual symptoms will be observed and individuals displaying symptoms of COVID -19 will be removed from the workplace.
• Physical barriers between Palmer Moving employees and customers will be considered utilized in high volume areas.
• Palmer Moving will provide masks to customers as well as appropriate disinfectants so that individuals can clean work areas before and after use.
• Companies that provide contract or temporary employees have been contacted about the importance of sick employees staying home and we encourage them to follow our practices and standards to work with their employees to maintain the health & safety of others.

This Plan is based on information and guidance from the CDC and OSHA at the time of its development. The safety of our employees and visitors remain the top priority at Palmer Moving. We recognize that all individuals are responsible for preventing the spread of COVID-19 and reduce the potential risk of exposure to our workforce and visitors. As the COVID-19 outbreak continues to evolve and spread, Palmer Moving is monitoring the situation closely and will update our guidance based on the most current recommendations from the CDC, World Health Organization (WHO), OSHA and any other public entities.